Introduction to GPAC
GPAC Engagement Period
The Committee is considered an ad-hoc committee that will be dissolved upon the completion and adoption of the General Plan Update process. This process is expected to run until the end of 2022 but may be extended if needed.
There will be approximately 18 Advisory Committee meetings during the General Plan update process. The meetings will be held approximately monthly on a regular basis over the next two years.
Advisory Committee meetings will be held in the evening from approximately 6:30 to 9:00 pm. Meeting times and dates may change depending on circumstances. These meetings will be held virtually until public health guidance for COVID-19 allows for in-person meetings. Following this, meetings may be held either in person or virtually.
Throughout the process, there will be many community engagement activities including public workshops, “pop-up” workshops, surveys, and focus groups. Advisory Committee members are strongly encouraged to help publicize, attend and assist with all public workshops and other events, as necessary.
Advisory Role
The GPAC is an advisory committee. Input from the committee will be shared with the consultant team and considered for inclusion in deliverables that go to the City Council for final action.
Committee Member Roles
The GPAC is comprised of community representatives who will serve as advisors and project ambassadors throughout the General Plan process. The committee will work collaboratively with the consultant team, led by Raimi + Associates, and City staff to provide input on General Plan issues and offer feedback on draft materials.
The GPAC will:
Supplement community input provided at public workshops and provide feedback and guidance throughout the General Plan process.
Provide feedback and direction to the project consultant and City staff, with the goal of developing policies and objectives of the new General Plan that are responsive to community input, conditions, goals, and vision.
Help tailor the project to local conditions, including the approach taken for each major step in the process as well as public engagement strategies employed.
Review plan materials and provide guidance at key project milestones, including crafting a vision, considering alternatives, and selecting preferred policies, to help ensure that they are responsive to community input and conditions.
Communicate information about the General Plan to Petaluma community members and encourage all interested parties to participate in the process.
The Brown Act
The GPAC is subject to the Brown Act. The Brown Act requires government business to be conducted at open, public, noticed meetings. It is based on the state policy that people can be informed on the “people’s business” of governance.
The heart of the Brown Act is a single sentence.
“All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the legislative body of a local agency, except as otherwise provided in this chapter.”
This law governs GPAC and requires that these advisory body meetings ensure public access. The Brown Act also means that members of GPAC cannot discuss GPAC-related issues with each other informally (such as at a private barbecue, on an internet message board, or over text messages) without violating the law.
GPAC subcommittees may be able to meet without Brown Act requirements if they are an ad hoc committee consisting of less than a quorum of GPAC members and are dissolved after completing a specific task.
The Brown Act can be complicated for individuals new to public service in California. The City Attorney’s Office will provide training on the Brown Act at the first GPAC meeting.
Click here for more information on the Brown Act.
Working Groups
It is possible that, over the course of the General Plan development period, the planning team may convene working groups to examine and develop recommendations on particular issues. These working groups could either be informal groups made up of technical experts and members of the GPAC (though not a quorum of the GPAC), or a GPAC subcommittee. If a subcommittee of the GPAC is formed, its work would be specific to particular topics (such as climate change or economic development) or particular areas of Petaluma, and would be ad-hoc and time-limited, disbanding when the work on each topic is complete. GPAC subcommittees would be made up of GPAC members only, and would not include a quorum of members.
GPAC Rules and Responsibilities
Detailed roles and responsibilities for the GPAC are available in this document.